Google Docs | Google Data

Easier guest access to Hangouts video calls on iOS

January 6th, 2015 | by Jane Smith | published in Google Apps

Last year, we announced a new feature for Hangouts on the web allowing Google Apps customers to share links to Hangouts video calls so that external meeting guests may request to join if not explicitly invited. This feature helps external guests avoid …

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Gmail labels in Google Vault email search results

January 6th, 2015 | by Jane Smith | published in Google Apps

To make it easier for Google Apps admins to locate specific emails in Google Vault search, Gmail labels are now included in search results. Admins can now view both system labels―i.e. the status of the message as viewed by the user – Unread, Inbox, Spam, Sent, etc―and user-applied labels:

To view Gmail labels and basic header information for a message, click show details in your Vault search results.

Gmail user label metadata will also now be included in XML file exports to aid with deeper analysis.

Release track:
Rapid release and Scheduled release

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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What’s New in Google Apps newsletter – December 2014

January 5th, 2015 | by Jane Smith | published in Google Apps

Happy New Year! Check out the latest “What’s New in Google Apps” newsletter [pdf] for a roundup of all Apps launches from December 2014.Newsletter Archive & Translated Versions (coming soon for December issue)Note: all launches are applicable to al…

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Add image to Gmail signature from Google Drive

December 22nd, 2014 | by Jane Smith | published in Google Apps

We’ve made it easier to add images to Gmail signatures on the web by enabling the option to choose and display images from Google Drive.

Images can be added in Gmail Settings > General. In the ‘Signature’ section, click the ‘Insert image’ icon above the signature text box and add your image from Drive.

Note: In order for this feature to be visible in Gmail, admins will need to enable external sharing of Drive files in Admin console: Drive > Sharing settings > Sharing options.

Release track:
Rapid release, with Scheduled release coming in early Jan 2015

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Reminder to migrate to updated Google Data APIs

December 22nd, 2014 | by Jane Smith | published in Google Apps

Over the past few years, we’ve been updating our APIs with new versions across Drive and Calendar, as well as those used for managing Google Apps for Work domains. These new APIs offered developers several improvements over older versions of the API. With each of these introductions, we also announced the deprecation of a set of corresponding APIs.

As communicated* back in September, the deprecation period for these APIs is coming to an end. As of April 20, 2015, we will discontinue these deprecated APIs. Calls to these APIs and any features in your application that depend on them will not work after April 20th.

	Discontinued API	Replacement API
	Admin Audit	Admin SDK Reports API
	Documents List API*	Drive API
	Google Apps Profiles	Admin SDK Directory API
	Provisioning	Admin SDK Directory API
	Reporting	Admin SDK Reports API
	Email Migration API v1	Email Migration API v2
	Reporting Visualization	No replacement available

When updating, we also recommend that you use the opportunity to switch to OAuth2 for authorization. Older protocols, such as ClientLogin, AuthSub, and OpenID 2.0, have also been deprecated and are scheduled to shut down.

In the coming weeks, we’ll be contacting domain administrators whose applications are still using these deprecated APIs with an email reminder and guidance on specific migration paths.

* The Documents List API was not included in our communication in September, but its deprecation was announced in September of 2012.

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Custom status messages for Google Hangouts

December 17th, 2014 | by Jane Smith | published in Google Apps

People using Google Hangouts on the web can now add custom status messages and see the status messages of others in the Contacts view. Status messages can be added via the settings menu: By default, custom status messages will be displayed outside…

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Docs, Sheets, and Slides coming to the App Launcher

December 17th, 2014 | by Jane Smith | published in Google Apps

Today we announced that we’ve added Google Docs to the App Launcher for consumers, making it easier for people to get straight to Google Docs when signed into other Google products.

For Google Apps customers, we’ll be adding all three of the Docs editors―Docs, Sheets, and Slides―to the App Launcher in early January. The editors icons will be on the first screen along with your other Google Apps products:
Screen Shot 2014-12-12 at 5.00.43 PM.png

Screen Shot 2014-12-12 at 5.00.43 PM.png

We’ll announce in early January when the Docs editors have been added. Groups and Contacts will be moved to the ‘More’ screen to make room.

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Search and content improvements for the Google Drive Android and iOS apps

December 17th, 2014 | by Jane Smith | published in Google Apps

We’ve added some helpful new features to the Google Drive apps for Android and iOS.

On Android, you can now search for files in Drive from the Google app. For example, you could say “OK, Google — search for team meeting notes on Drive” and find files in the Drive app without having to open the app and type in your search query.

On iPhone and iPad, you can now get more of your content in Drive by uploading it from other iOS apps.

The Android update will roll out over the next week or so and the iOS update is already available on the App Store.

Release track:
Rapid release and Scheduled release

For more information:
Get the Drive app for Android and iOS

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Complete ODF file format support and more for Google Docs editors

December 16th, 2014 | by Jane Smith | published in Google Apps, Google Docs

With this launch, we now support importing all three major ODF (Open) file formats: .odt files for documents, .ods for spreadsheets, and .odp for presentations.

We’ve also added a few more Office-friendly improvements:

Support for more complex SmartArt from older Powerpoint presentations in Slides
Import/export support for merged cells in Word Documents and slide numbers in Powerpoint

Release track:
Rapid release and Scheduled release

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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New versions of the Google Docs, Sheets, and Slides Android apps

December 16th, 2014 | by Jane Smith | published in Google Apps, Google Docs

New versions of the Google Docs, Sheets, and Slides apps for Android are now available on Google Play.

The Docs app now has line spacing controls that let you choose single, double or fractional line spacing, the Sheets app has new scrollbars for faster navigation, and the Slides app now supports inserting, moving, resizing, and rotating text boxes, shapes, and lines.

All three apps are now even friendlier with Office files with easier file creation and other updates, and we’ve added better accessibility options.

Release track:
Rapid release and Scheduled release

For more information:
Get the Google Docs, Sheets, and Slides apps on Google Play

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Sharing Drive files as attachments in Gmail

December 16th, 2014 | by Jane Smith | published in Google Apps

Currently, when composing an email in Gmail, people have the option to share Google documents and other files stored in Drive via links by clicking on the ‘Insert files using Drive’ button.

With this launch, we’ll enable the option to share files in Drive as attachments, allowing the file owner to remove the source file from Drive if so desired, without needing to worry about also removing access to the file from recipients.

When clicking on ‘Insert files using Drive,’ you’ll now see the buttons below in the lower right corner of the insert window. Clicking the Attachment button will add your selected file as an attachment. Inserting files as Drive links will be the default option:

Screen Shot 2014-12-12 at 2.23.47 PM.png

Screen Shot 2014-12-12 at 2.23.47 PM.png

Notes:

This feature only applies to files that weren’t created in Drive (so Google Docs, Sheets, Slides, etc will not work)
Gmail attachments have a 25MB limit

Release track:
Rapid release, with Scheduled release coming in early January 2015

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Admin provisioning of Google+ profiles for organizational units

December 11th, 2014 | by Jane Smith | published in Google Apps

A few weeks ago, we launched the capability for Google Apps admins to give individual users a Google+ profile, in order to connect with other employees and encourage collaboration and sharing in the organization. We’re now extending this capability so that admins can perform automatic profile upgrades for an entire organizational unit (OU).

From Apps > Additional Google Services > Google+ > Sharing settings, admins can simply select an OU that has been enabled for Google+ and check the box in Profile Creation settings to automatically create Google+ profiles for all members of the OU.

After confirming that all people in the OU are older than 18 (and that no users under 18 will be added to the selected OU), Google+ profiles are then automatically created for all existing (and future) members of the OU. These members are then sent a Google+ welcome email explaining the action taken by the administrator.

Notes

Today’s launch applies to Premier, Gov and higher-education EDU domains only (K-12 EDU domains are excluded).
People using Picasa or with a public chat photo are not eligible to be upgraded by an admin, and must create their own profile.

Release schedule:
Rapid release and Scheduled release

For more information:
Help Center (admin)
Help Center (user)
Google for Work G+ post

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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New reports, policies and more for iOS Sync

December 11th, 2014 | by Jane Smith | published in Google Apps

Earlier this year, we launched a new iOS Mobile Device Management (MDM) solution known as iOS Sync for Google Apps, which integrates Google mobile apps with native iOS device management.

We’re now launching several new features and improvements for iOS Sync, including:

Security policies

Backup policies
- Require encrypted backups
- Allow user to back up to iCloud
- Allow user to back up docs and key-values to iCloud
- Allow user to back up keychain to iCloud
Lockscreen policies
- Allow user to show control center on lock screen
- Allow user to show notifications on lock screen
- Allow user to show “today” view on lock screen

Reporting

Updated reports in the Admin console UI:
- Managed Devices (7 day, 30 day active)
- Managed Users (7 day, 30 day active)
- Managed Android devices (7 day, 30 day active)
- Managed iOS devices (7 day, 30 day active)

New reports features:
- New line charts to help admins see trends in OS version and Sync-type reports
- Added new sync type: iOS Sync
- Added support newer versions in reports (e.g., iOS 8)
Device info refresh to include IMEI, OS Version, device model and serial number
- See Device management > Mobile > Managed devices in the Admin console to view refreshed information for individual devices

From the Admin console, the updated 7/30 day active reports can be accessed from Reports > Aggregate reports > My Reports drop-down. By default, three of the new reports are selectable from the drop-down, and more may be added to the selection list by visiting Select reports > Mobile.

Release track:
Rapid release and Scheduled release

For more information:
Help Center
Google for Work G+ post

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Smarter sharing in Drive and Docs

December 11th, 2014 | by Jane Smith | published in Google Apps, Google Docs

Today we’re introducing two new features to help make working together even easier in Drive and the Docs editors.

After you add an email address to the sharing dialogue, you’ll see profile pictures for everyone you’ve added. This can come in handy when you need to confirm that you’re inviting the right contacts, especially if you work with people that have similar names.

We’re also making it easier to add people who you typically share with. Once you add two collaborators, you’ll see suggestions for related people who you frequently email or share files with:

Release track:
Rapid release and Scheduled release

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Easy troubleshooting using Calendar audit

December 11th, 2014 | by Jane Smith | published in Google Apps

Sometimes Calendar events change―like an event being deleted or updated, the removal of a booked room, or a change to a list of invitees―and it’s not clear how those changes came about. Starting today, admins can use the new Calendar audit feature in Admin Reports to see details of specific user actions within Google Calendar.

You can see changes to primary calendars―like deleting or creating a new calendar―along with changes to events like description, time, name or guest list, and even changes to notifications and reminders.

To access the Calendar audit reports in Admin console, click on Reports > Audit > Calendar:

Calendar audit data is also available via the Reports API for Calendar activity.

Note: this feature is not available for Google Apps for Government customers

Release track:
Rapid release and Scheduled release

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Google Data

Easier guest access to Hangouts video calls on iOS

Gmail labels in Google Vault email search results

What’s New in Google Apps newsletter – December 2014

Add image to Gmail signature from Google Drive

Reminder to migrate to updated Google Data APIs

Custom status messages for Google Hangouts

Docs, Sheets, and Slides coming to the App Launcher

Search and content improvements for the Google Drive Android and iOS apps

Complete ODF file format support and more for Google Docs editors

New versions of the Google Docs, Sheets, and Slides Android apps

Sharing Drive files as attachments in Gmail

Admin provisioning of Google+ profiles for organizational units

New reports, policies and more for iOS Sync

Smarter sharing in Drive and Docs

Easy troubleshooting using Calendar audit

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