Gmail-ganization
July 27th, 2007 | Published in Gmail (Google Mail)
Posted by David Murray, Associate Product Manager
My friend Theresa is always looking to keep better organized. And while she loves the "search, don't sort" approach that Gmail offers, sometimes she likes to sort. As a neat freak myself, I totally agree -- sometimes you need to get in there and organize. As it turns out, Gmail does have a tool for sorting - called "labels."
You can find labels on the left side of the Gmail window. Labels let you group together emails any way you choose. They also provide an added benefit called multiple inclusion. And that means you can associate a single message with as many labels as you want.
So how does this help you? Let's say you get lots of mail about Xena (you know, the Warrior Princess), and you also get lots of mail from friends. In most mail applications, you could put all messages about Xena in a "Xena" folder and all mail from friends in a "Friends" folder. But when a friend sends you a note about Xena -- well, you could make "Xena" a subfolder of "Friends," which doesn't totally make sense. You could make "Friends" a subfolder of "Xena?" Or maybe make a copy of the mail and put it into both? Sure, if you want to keep track of both, take up twice the space, and forget to delete one if you ever delete the other. Blah!
Now let's say you have Gmail labels. If you get a Xena mail from a friend, just apply the label "Xena" and the label "Friends". Now you can find it in "Xena," you can find it in "Friends" -- and you only have to keep track of one thing.
If you don't get the Xena thing, replace "Xena" with "Buffy". If you still don't get it, replace it with "Britney" or, if all else fails, replace it with "Work." And there you have it.
My friend Theresa is always looking to keep better organized. And while she loves the "search, don't sort" approach that Gmail offers, sometimes she likes to sort. As a neat freak myself, I totally agree -- sometimes you need to get in there and organize. As it turns out, Gmail does have a tool for sorting - called "labels."
You can find labels on the left side of the Gmail window. Labels let you group together emails any way you choose. They also provide an added benefit called multiple inclusion. And that means you can associate a single message with as many labels as you want.So how does this help you? Let's say you get lots of mail about Xena (you know, the Warrior Princess), and you also get lots of mail from friends. In most mail applications, you could put all messages about Xena in a "Xena" folder and all mail from friends in a "Friends" folder. But when a friend sends you a note about Xena -- well, you could make "Xena" a subfolder of "Friends," which doesn't totally make sense. You could make "Friends" a subfolder of "Xena?" Or maybe make a copy of the mail and put it into both? Sure, if you want to keep track of both, take up twice the space, and forget to delete one if you ever delete the other. Blah!
Now let's say you have Gmail labels. If you get a Xena mail from a friend, just apply the label "Xena" and the label "Friends". Now you can find it in "Xena," you can find it in "Friends" -- and you only have to keep track of one thing.
If you don't get the Xena thing, replace "Xena" with "Buffy". If you still don't get it, replace it with "Britney" or, if all else fails, replace it with "Work." And there you have it.