May 23rd, 2008 | Published in Google Docs
We've heard plenty of great stories about how people are using the Forms feature of Google Docs and how it has really helped them collect information from friends, family, customers, employees and website or blog visitors. But (there's always a "but"), we've also heard some stories about how people have been confused when trying to re-arrange questions or otherwise change the spreadsheet underlying the form. Yes, we're actively fixing these issues, but in the mean time, here's a guide to getting along with the existing quirks of the current forms feature... Let us know if we've missed something by getting involved in the discussion on the Google Docs Help Group, where we've re-posted this information.
First - the basics: Yes, there is always a spreadsheet underlying a form... If you started with the spreadsheet, you knew that from the start, but if you started with the form (like clicking the "Create your own form" link on someone else's form confirmation), you discovered the spreadsheet part later (we hope!). Once your form is set up, form submissions get added to the spreadsheet at the bottom of your data - after the last row which has data already.
Second - the main source of confusion (and our fault): Generally, if you want to change the form, don't try to do it by changing the spreadsheet.... just edit the form. The form controls the spreadsheet more than vice versa.
Here are the detailed Do's and Don'ts to clarify how to edit forms:
|From the FORM|
|From the SPREADSHEET|